SPEEDY SILENT AUCTION CHECK-IN TO STREAMLINE YOUR EVENT
first impressions MATTER.
make yours FAST.
the end of the dreaded
CHECK-IN LINE
We've all seen it: a lobby full of guests waiting while volunteers fumble with printed spreadsheets, manual credit card entry, and confusing app download instructions. The longer your attendees wait in line, the less time they have to browse your auction catalog and place bids.
Handbid eliminates this friction. Our silent auction check-in workflows allow your staff to quickly scan QR tickets, instantly capture cards on file via native Tap to Pay or Bluetooth terminals, and seamlessly connect guests to their bidder profiles before they even grab a cocktail.
Just a modern, seamless arrival experience that proves you value your guests' time.
CARD CAPTURE
Get a card on file in seconds. Use Tap to Pay on iPhone/Android, or Stripe card readers, to securely tap or swipe cards at the door, eliminating manual data entry and ensuring a seamless checkout later.
QR CODE
ticket scanning
Turn your volunteers' phones or tablets into high-speed scanners. Check in guests and pull up their bidder profiles automatically with a single scan.
GUEST LOOKUP
Easily search for attendees by name, email, or table number. Fix typos, merge duplicate profiles, and assign paddle numbers on the fly without holding up the line.
pre-event REGISTRATION
Send automated text and email links days before the event. Guests can download the Handbid app, enter their payment details, and complete check-in from their couch so they can breeze past the registration desk.
a better EXPERIENCE
for volunteers and guests
Check-in speed is a direct revenue driver. When you cut check-in times from five minutes to one minute or less, you buy back an hour of prime bidding time for a ballroom of hundreds of guests.
Handbid’s intuitive staff interface requires minimal training, empowering your volunteers to handle walk-ups, substitute guests, and seating changes with confidence. When the front desk runs smoothly, your staff can focus on hospitality instead of troubleshooting tech issues.
this is silent auction check-in, LIGHTNING-FAST
01
PRE-EVENT PROMPT
Days before the event, Handbid automatically prompts ticket holders via text and email to complete their profiles and add a card on file.
02
QUICK SCAN
At the door, volunteers simply scan the guest's QR code ticket or look them up by name in the Handbid admin app.
03
CARD CAPTURE
If a card isn't on file, volunteers tap the guest's credit card or digital wallet using Tap to Pay. No manual typing required.
04
HAND-OFF
The guest is checked in, their paddle number is assigned, and they receive an instant welcome text with a link to start bidding.
connected to your ENTIRE EVENT
Fast check-in is just the beginning. Handbid seamlessly passes guest arrival data into the rest of your event ecosystem, giving your team a full view of your auction.
Ticketing & Table Management
Sync check-in data directly with your seating charts. Know exactly who has arrived at which table in real-time to help staff guide guests efficiently.
Live Auction & Paddle Bidding
Check-in immediately assigns and activates paddle numbers in the system, so guests are instantly ready for the live auction and fund-a-need moments.
Automated Checkout
With payment methods captured securely at the door, guests can simply pay from their phones at the end of the night and skip the checkout line entirely.
You can even connect to your existing systems
details that accelerate YOUR SILENT
AUCTION
We built the robust tools that event professionals rely on when the lobby is packed.
Walk-Up Registration
Create new bidder profiles, capture cards, and sell last-minute tickets right at the check-in table.
Bidder Merging
Spouses want to bid together? Easily link accounts at the door so they share a single paddle number and end-of-night invoice.
VIP & Sponsor Alerts
Set the system to notify your executive team or development directors the moment major donors or key sponsors check in.
Unassigned Guest Updates
When a corporate sponsor brings an unexpected plus one, easily swap out the placeholder name for the real guest's contact info.
Multi-Device Syncing
Use 5 or 50 iPads simultaneously. All check-in stations sync instantly to your central dashboard via Handbid's WebSocket engine.
Hardware-Free Options
Reduce rental costs and shipping logistics. With native Tap to Pay integration, your volunteers can use their own devices to securely capture cards.
Ready to END THE SILENT-AuCTION CHECK-IN bottleneck?
